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YOCKATOMAC TREK 2006 REGISTRATION
We’re glad you’ve decided to join us on our trip! The
registration process is really quite straightforward when you keep in mind that
the Yockatomac Trek is a mutually-supported, cooperative, non-profit trip.
That means you’ll contribute to mutually shared costs for group expenses of the
trip, arrange and pay for your own lodging at the establishments designated in
the Itinerary, and provide for most of
your own meals. It also means that you’ll be responsible for your own
reservations, cancellations (if it comes to that), along with transportation to
and from the beginning and ending points of the trip.
And one more thing…. we presume that everyone on the trip
will be able to pretty much take care of themselves, that you’re all adults and
won’t need a lot of hand-holding. This is not a full-service, commercially
operated trip! High-maintenance riders might want to consider another trip.
That’s not to say, however, that we won’t be there, willing and able to help you
all we possibly can when the unexpected comes up. We want you to have fun and
relax, but it’s our trip too!
The Registration Fee
Your registration fee will cover mutually shared group expenses and some pre-paid individual costs (as indicated on the Fee Form) such as group meals in places where availability of restaurants may be limited. Mutually shared expenses include the baggage support van and driver, his lodging and meals, administrative expenses of running the trip, shared supplies, limited snacks and drinks, and maybe even a few surprises. Please bear in mind, however, that this is a cooperative trip, and it is possible, although unlikely, that other expenses could arise. The shared costs estimate is based on sharing expenses equally among all participants proportional to the number of days each participant plans to ride. The daily fee is conservatively established based on an estimated 20 riders. Final costs may be equitably adjusted if there are significantly more or less than 20 people participating.Cancellations
We recognize that changes in plans are sometimes unavoidable, and we do have a cancellation policy. It’s a liberal one….if you sign up and later find you can’t go for some reason, you get your money back. It’s that simple. Just tell me, as soon as you can. It’s a cooperative trip, remember? Keep in mind, however, that cancellations regarding your lodging are between you and the lodging proprietor, so be sure you understand their policy.There is a Rider Limit!
You also need to know that there is a practical logistical limit to the number of riders who can make the trip, due to limited availability of lodging on some nights. There is not a hard and fast limit to the number of riders that we can accommodate. It’s influenced by several factors, but realistically is in the range of 20 – 25 participants. Just be advised that we may have to close registration when that limit is reached.
A Few More Things….
A limited number of seats will be available on our support van as it leaves McKeesport for Washington DC to begin the ride. There is a nominal charge of $20 for those who utilize this service, and it of course includes you, your bike, and your luggage. It’s likely these seats will fill up fast, and you can contact the coordinator for a reservation. Prior confirmation of seat availability must be made with the coordinator before registering for this service!!
If you just need your bike transported to DC while you take another mode of transportation, we offer that service free of charge. You can drop off your bike at our support van’s base of operations in Ohiopyle, PA by noon Friday, June 18, or alternatively, have someone bring it to the McKeesport meeting point for the van shuttle on Saturday morning, June 17. If you would like to utilize this service, check the blank on the registration form and you will be provided details later.
Need a roommate? We can facilitate that. Contact the coordinator and indicate your preferences on the Registration Form. We’ll match you up best we can. However, there are no guarantees expressed or implied on the snoring situation! Don’t ask, don’t tell…
Finally, participants under the age of 21 are welcome on our trip, but you must be accompanied by a responsible adult. Please provide that information on the registration form.
Sign Up!!
To join
the trip, you need to generally follow the steps below. Registration forms are
provided in both Microsoft Word and Acrobat Reader PDF formats. If you don’t
have Acrobat Reader, you can get it free here.
1.
Make your
reservations by calling
the designated lodging places shown in the
Itinerary.
Since lodging is limited on some nights, the coordinator needs to be assured
that you have a place to stay each night before accepting you on the trip. If
it’s late in the registration period, you might want to contact the coordinator
prior to investing time in your calls to be certain there is still room on the
trip.
2.
Fill out the
Registration Fee Form in
the Registration Forms (PDF version or
Word Version). If you’re going
the entire trip, just check the appropriate blank for the full trip fee. If
you’re a partial trip rider, check the days that you will ride and add up the
costs for those days. ALL riders must indicate
their confirmed lodging for each day by entering their confirmation number (or
date you called the lodging place, for smaller B&Bs). Include costs for
any optional items you will need in the appropriate spaces, add all your
entries, and enter the total at the bottom of the form. (Hey, this has to be
easier than IRS Form 1040…!!)
3.
Fill out the
Registration and Release Form
in the Registration Forms. (PDF version or
Word Version) Be sure to
sign the release.
4.
Send both forms
and a check (made out to
me) for your registration fee no later than May 20, 2006 to:
Mark Imgrund
114 Evans Drive
McMurray,
PA 15317
I will confirm receipt of your
registration package by email, and you can start anticipating having a great
time on TheOCTrek-Our 8th Great Passage. Additional information will be
flowing to those registered, as we get closer to the trip.
Follow the Leader?
Lastly,
before they register, all participants should recognize that the Yockatomac
Trek does not have a leader. The trip has a coordinator, who sets up the
itinerary, arranges logistics, manages the shared expenses, and handles
registration and collection of fees. There is no leader, guide, or similar
person with direct responsibility, authority, or obligation for any other
participant’s safety, security, or well-being. We expect all participants to
be independent, self-sufficient, and willing to support other participants (or
be accompanied by someone who will assume this responsibility). That is the
essence of our mutually-supported, cooperative trip!
Questions, Comments, Concerns,
Complaints, Gripes…
I address
the first three; the latter two should be directed to the trip leader… But
seriously, contact me for anything you need additional information on or if I
can help you in any way. I’m here to help you get set for a great time!
Mark Imgrund
Yocktrek 2006 Coordinator
yocktrek@atatrail.org
[ Yockatomac Trek Intro ] [ 2006 Yockatomac Trek Intro ] [ 2006 Yockatomac Trek Q&As ] [ 2006 Itinerary ] [ 2006 Registration Form ]
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